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*Dear Geographers and Sustainers: * *The Stewart K. McCroskey Memorial Fund provides funding for graduate and senior undergraduate students in the Geography Department for Spring 2024 or Summer 2024. If you are interested in funding, please submit your application by 5pm, April 5, 2024 (Friday).* *Below (and attached) you will find the guidelines to apply for funding. If you have any questions, please contact Dr. Hyun Kim** (**[log in to unmask]* <[log in to unmask]>*).* *GUIDELINES FOR PREPARING AND SUBMITTING PROPOSALS FOR FUNDING THROUGH THE STEWART K. McCROSKEY MEMORIAL FUND* *The Stewart K. McCroskey Memorial Fund * The Stewart K. McCroskey Memorial Fund was established in 1993 by the McCroskey family to honor and foster the memory of Stewart K. McCroskey. Stewart, who was a graduate student in Geography at the time of his illness and death, was especially interested in the people of the Caribbean and their relationships to their environment. His research examined water management strategies on the dry island of Antigua, but he was sincerely interested in a wide range of geographic questions and environments. Ongoing contributions continue to strengthen the Stewart K. McCroskey Memorial Fund. *Purposes of the Fund * a) To provide financial support for *field research*: (1) up to $2,000 per application category (Physical/Human/Geo-spatial/Sustainability) for graduate students and (2) up to $600 for undergraduate students’ research contingent on annual budget and number of requests (see note*) b) To support and help offset *the cost of attending professional meetings, seminars and workshops*: up to $1,000. Preference will be given to the applicants who attend conferences in order to advance any sponsoring student competitions (either paper or poster) or who are invited for seminars and workshops. (See note **) c) To support *professional development* by (1) graduate students, and (2) undergraduate students (seniors or rising seniors) for their research, which is up to $500 per application *How to Apply?* 1. Submit a proposal (maximum two pages) that includes: a) Purpose for which funds are requested (3 items below should be mentioned) o Your academic status (graduate/undergraduate) o Time of support (Spring 2022 or Summer 2022) o Research category (Physical/Human/Geo-spatial/Sustainability) b) How funds will be used. See examples below. o To travel for field research, survey or interview o To purchase specialized field equipment and supplies for fieldwork research o To expense for survey or interview o Attend conference, workshops, or seminars (AAG & SEDAAG are not eligible) o Undergraduate student’s research with faculty advisor c) Amount requested, and an estimate of itemized and total project costs; d) Amount of funds awarded or expected from other sources, including personal funds, toward meeting the costs of the project. e) Results from previous McCroskey awards (if applicable, it should be disclosed). 2. With the proposal, include a supporting letter from a faculty advisor that specifies how funds will assist the student in their research (maximum two pages). 3. Proposals should be submitted by the date mentioned above, in order to guarantee consideration for funding. Email the proposal and the letter of recommendation (word document or pdf, both versions are okay) to the committee chair (Dr. Hyun Kim). *Funding Decisions: *Funding decisions are made by the Awards & Honors (A&H) Committee. The committee, appointed by the Head of the Department of Geography and Sustainability, normally consists of two faculty members, and two student representatives (undergraduate/graduate) from the Department. The funding committee will meet within two weeks of each proposal deadline and announces funding decisions by letter and email within a week of the meeting. The Department Head may call *ad hoc *meetings of the A&H Committee in special circumstances. *If you need to request an early decision about your proposal due to inevitable reasons, please consult Dr. Kim immediately. * *Requirements of those Awarded Grants* 1. If your proposal is funded, you will need to meet with the Department Administrative Services Assistant (Ms. Alex Logan [log in to unmask]) regarding how to file for the funds, records and receipts that must be submitted with expense vouchers, and other information pertinent to receiving reimbursement or, when essential, advance of funds for travel. Do this as soon as possible. Be forewarned that those who wait until the last minute to secure appropriate information may find that advances and/or reimbursement are not possible. 2. All equipment and other expendable supplies purchased with McCroskey funds are property of the Department of Geography and Sustainability 3. Those awarded grants are required to write and send a thank you letter to the McCroskey Family (Jill Coupe and Hope Williamson) within a month of being notified of receiving funds. The thank you letter should be an expression of appreciation for the support and a brief description of the project being undertaken by the student and how the McCroskey Funding is essential to that project. Students should submit thank you letters to the Chair of the McCroskey Committee for review. After the Committee Chair’s review, the awardee will print it on departmental letter head and submit it to our staff to be mailed by the department. The awardee must also make a copy of the same for the Committee chair. The McCroskey Chair keeps copies of any reports and thank you letters that are submitted to the Department Head at the end of the academic year for record-keeping, fund-raising and audit purposes. * Depending on the status of the award, federal law may require they pay taxes on the amount received. ** Please note that at this time, the award process can be suspended depending on the travel restrictions. We cannot issue fellowships that endorse students to travel. -- Hyun Kim, Professor Department of Geography & Sustainability University of Tennessee, Knoxville Homepage <https://hyunkimutk.wixsite.com/hyunkim> -=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=- To review the archives of CLUBGGY or Join/Leave the list go to: http://listserv.utk.edu/archives/clubggy.html