Hi folks,
Below are some helpful E-Rate deadline reminders from the September 21st E-Rate News Brief<https://apps.usac.org/sl/tools/news-briefs/preview.aspx?id=1071#invoicereminders>!
FCC Form 472 (BEAR) - the deadline to invoice for reimbursement for FY22 (fiscal year 2022-2023) is Monday, October 30, 2023.
What if I don't have permission/access to file a BEAR form in the portal?
Applicants who intend to file BEAR Forms for FY 2022 recurring services but do not have BEAR Form access through One Portal should request a one-time 120-day Invoice Deadline Extension<https://www.usac.org/e-rate/applicant-process/invoicing/invoice-deadline-extensions/>. You must also have an approved FCC Form 498<https://www.usac.org/e-rate/applicant-process/invoicing/obtain-an-applicant-498-id/> to submit BEAR forms.
* For information about BEAR Form access, go to the BEAR Form Access<https://www.usac.org/e-rate/resources/forms/bear-form-access/> page.
* For assistance in filing and certifying the applicant version of the FCC Form 498, you can call the Customer Service Center (CSC) at (888) 203-8100. Note that you cannot invoice USAC via a BEAR Form until you have provided proof of your banking information to USAC, which you can upload<http://efile.universalservice.org/ServiceProviderManagement/V1/BankValidation> after you have certified the form. USAC must approve your FCC Form 498 before you can submit a BEAR Form.
How to Request an Invoice Deadline Extension for FRNs from FY2016 and Forward
Both applicants and service providers can request an invoice deadline extension in the E-Rate Productivity Center (EPC) by following the steps below. Remember that there is no penalty for requesting an invoice deadline extension and not using it.
* Applicants:
* On your landing page, click the link to the billed entity record (the name in the "Welcome!" link near the top of the page or the first entry under the My Entities section).
* Select the Related Actions menu and choose Invoice Deadline Date Extension Request.
* Enter the FRN(s) you would like to extend, separated by commas.
* Click the Check Eligibility button. All the FRNs from your list that are eligible for an extension will appear on a grid.
* Click Submit.
* Review the resulting News post for the results.
_______________________________________________________________________________________________________________________________________________
FCC Form 486 - Be sure to review the Children's Internet Protection Act (CIPA)<http://usac.org/sl/applicants/step05/cipa.aspx> requirements and file the FCC Form 486<http://usac.org/sl/applicants/step05/form-486.aspx> (Service Confirmation and CIPA Certification Form).
October 31, 2023 is the deadline to file an FY2023 FCC Form 486 if your FCDL is dated on or before July 1, 2023 and your service start date is July 1, 2023. If these conditions apply to you, please submit and certify your FCC Form 486<https://www.usac.org/e-rate/applicant-process/starting-services/fcc-form-486-filing/> on or before this deadline.
If your FCC Form 486 appears to be late, we will send you an FCC Form 486 Urgent Reminder Letter to remind you of the upcoming deadline. Note that we use the service start date you reported on your FCC Form 471 to determine when to send the letter, so if your service start date has changed, your deadline may have changed as well.
This reminder letter is posted to your News feed in EPC and emailed to the contact person on the FCC Form 471. These letters will start going out after October 31, 2023 for FY2023 commitments.
You have 15 days after the date of this letter to certify your FCC Form 486 without penalty. Again, if your service start date has changed, the service start date you enter on your certified FCC Form 486 will determine whether your filing is considered late.
Applicants whose services started after July 1, 2023, or whose FCDLs are dated after July 1, 2023 (including any that have not yet been issued), will have an FCC Form 486 deadline later than October 31. However, we encourage you to submit and certify your FCC Form 486 as soon as possible after services start for FY2023 and if you can accurately make all the certifications on the form.
All the best,
Liz
Liz Thigpen Schreck | Director
Ocoee River Regional Library
State E-Rate Coordinator for Public Libraries
Office of Tennessee Secretary of State Tre Hargett
718 George Street, NW, Athens, TN 37303
P. (423) 745-5194 - office; (423) 649-1583 - direct
Regional Toll Free - (855) 692-8186
Fax (423) 649-1501
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