Please forward this to all possible candidates.
Thank you,
*Project Lead for Records Management Facilitator Internship*
*The deadline for applications is November 18, 2016 **at 7 AM HST.*
*SUMMARY:*
The U.S. Fish & Wildlife Service Marine Monuments of the Pacific Office,
located in Honolulu, Hawaii is looking an experienced Project Lead for our
Records Management Facilitator internship program, whose main goal is to
assist in organizing our holdings. Our offices have extensive historical
files, spanning decades, which document the management, political history,
and scientific research surrounding 22 national wildlife refuges and 4
marine national monuments throughout the Pacific. The collections consist
of both analog and digital records, with formats including paper,
photographs and slides, motion picture film, disks, CD-ROMs, audio tapes,
and electronic databases.
We are looking for a motivated, resourceful, and conscientious information
professional to become our in-house expert on all things information. The
Project Lead will be responsible for managing the two Project Assistants,
and helping our office reach its record management goals. One of the
assistants will be based in Honolulu working with you, while the other will
be based at a Refuge on our neighboring island, Kauai. This position will
require some travel between the two islands by the Project Lead to ensure
the goals of this program are being met.
The Project Lead will work with his or her two assistant interns and be
responsible for following a records schedule, organizing and digitizing
files, keeping a records inventory, and disposing of files accordingly or
transferring them to the National Archives and Records Administration. You
will gain hands-on experience with electronic records, preservation,
digitization, metadata, records management, content management systems, and
other disciplines. You will also gain experience prioritizing tasks,
collaborating and coordinating with other staff, establishing guidelines
and best practices, networking with other information professionals for
support and information sharing, and training others on policies and
procedures. As Project Lead you will also be responsible for the
recruitment and hiring of the next round of interns.
The main responsibility of the rotation is to digitize and increase access
to the records. Good time management skills are necessary as your daily
work will be self-supervised and self-initiated. While most of the
Honolulu work will be conducted in the office, there are opportunities to
travel to different refuges on O'ahu based on their records needs. We will
count on you to guide us by making policy recommendations, workflow
decisions, and strategies for future records practices.
*QUALIFICATIONS: *
Required:
· Must be able to stay the full six months of the rotation
· Must be in your second year of graduate school, or have over a
year plus experience in
digitization and cataloging.
· Ability to work independently and make well-researched decisions
with limited supervision.
· Superb organizational and planning skills.
· Ability to recognize inefficiencies and recommend practical
solutions.
· Interest in a unique, nuanced project that includes many aspects
of information science and other
fields.
· Ability to balance theory and idealism with fiscal and logistical
limitations in a non-traditional
information setting.
· Ability to learn and operate various hardware devices and
software programs.
· Adherence to established guidelines and policies both
professional and organizational.
Preferred:
· Experience cataloging or working with metadata.
· Work experience, internship experience, or coursework in archival
science, records management,
library science or a combination of applicable fields.
· Experience with scanning equipment, Microsoft software, Adobe
Acrobat and content
management platforms.
· Experience with records retention and disposition schedules.
· A general background in biology, environmental science, or
related field.
*SCHEDULE:*
This is a 6-month internship, and we will require you to stay for the full
duration. As Project Lead you are also responsible for the smooth
transition between rotations. During your six months, a full-time 40 hours
per week schedule is preferable. However, the schedule is flexible and is
negotiable depending on the needs of the office and interns.
*COMPENSATION:*
The internship is unpaid, but we can offer free agency housing and subsidy
for use of public transportation ($60 a month bus pass) for Honolulu
interns and a government car for transportation to and from work for the
Kauai intern. At the end of the internship, interns will be awarded $1,500.
Furthermore, depending on your school’s program requirements, you may be
able to receive credit for this internship.
*TRAVEL AND LODGING:*
The Service will provide roundtrip airfare to and from Honolulu, including
reimbursement for luggage and transportation from the airport, if
necessary. Any work travel, to and from Kauai will also be covered. Housing
will be provided free of charge at a communal agency bunkhouse, which can
accommodate up to seven people in Honolulu and up to thirteen people on
Kauai.
*SURROUNDINGS:*
Our office is located in downtown Honolulu and the agency bunkhouse is
located a short walk from the Waikiki neighborhood of Honolulu. Both
locations are along popular bus routes. Bunkhouse residents enjoy the
convenience of nearby grocery stores, drugstores, coffee shops, and a
nearby library within walking distance.
Weekends, holidays, and off hours can be spent exploring Hawaii.
Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim,
snorkel and enjoy the many beaches, parks, hiking trails, historical
landmarks, and gardens.
*BACKGROUND:*
The mission of the U.S. Fish and Wildlife Service is working with others to
conserve, protect, and enhance fish, wildlife, plants, and their habitats
for the continuing benefit of the American people. The National Wildlife
Refuge System, managed by the Service, is the world’s premier system of
public lands and waters set aside to conserve America’s fish, wildlife, and
plants.
The Records Management Facilitators will make a difference for some of the
world’s most remarkable and unique natural resources as our office
continues to accomplish great things in the Pacific. You will gain
awareness of wildlife refuge management, island and marine ecosystems, and
many endangered and unique plant and animal species. Just recently, one of
our monuments, Papahanaumokuakea, was expanded by Presidential order into
the largest marine protected area in the world. This internship is an
amazing opportunity to see history in the making as the Service and its
partners launch its management plans for the monument.
Both the Honolulu and Kauai offices are team oriented and promote a strong
work/life balance. As scheduling allows, there are extracurricular
opportunities available, including field trips to remote worksites,
assisting in biological surveys and participation in other office functions
and events.
*APPLICATION PROCESS:*
To apply, send an attached resume and brief cover letter to Donna
Marchessault at [log in to unmask]
Please have the subject of the email state “RMF Application”
*The deadline for applications is November 18, 2016 **at 7 AM HST.*
CONTACT:
Donna Marchessault
Marine National Monuments of the Pacific Office
U.S. Fish and Wildlife Service
300 Ala Moana Blvd., Suite 5-231
Honolulu, HI 96850
(808) 792-9525
Donna Marchessault
Records Management Facilitator
U.S. Fish & Wildlife Service
Marine National Monuments of the Pacific
Honolulu, HI
(808) 792-9525
