Mission

The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

 

Supervisor: Regional Director

 

Summary: An employee in this classification performs professional and technical library work in a variety of assignments on a part-time schedule (20 hours per week).  The assistant director is responsible for knowing the libraries in his/her region, developing an intimate understanding of their history, programs and services, goals, strengths and weaknesses. The assistant director is expected to develop strong business relationships with key personnel at each local library, to be accessible, and to provide guidance and advice to board members and library managers. The assistant director assists library boards in policy development and planning; works with local government officials and local library support groups to promote advocacy and awareness; and aids local library directors and staff by providing training, assistance and advice in all areas of public library service. The assistant director also assists libraries in the region with applying for and managing grants. The employee will be expected to travel throughout the region and to attend meetings and training programs at the State Library and Archives in Nashville or in other areas of the state.

 

 

Duties/Responsibilities

•    Assists public library directors and staff by providing training, assistance and guidance in areas including planning, budgeting, supervision, technology, collection development, resource sharing, service improvements, data collection and statistical analysis.

 

•    Attends local library board meetings as directed to ascertain and assist with library policy, planning and development.

 

•   Plans and presents group and one-on-one training for library services.

 •   Provides assistance with grant preparation and monitors related documentation.

 

•   Contributes to reports for local libraries, the regional board, and the State Library and

Archives.

 

•   Attends mandatory meetings and training sessions which may require overnight travel.

 

•   Other duties as assigned.

 

 

Minimum Qualifications

 

Education and Experience:

•   ALA-accredited Masters Degree in Library or Information Science.

•    Three years experience in library work, preferably in a public library setting, in an increasingly responsible position.

 

Knowledge and Abilities:

•   Demonstrates excellent oral and written communication skills.

•   Possesses intermediate to advanced skills in computer operations.

•    Has thorough knowledge of current public library practices and trends, including modern library technology.

•   Has working knowledge of online library management systems.

•    Strong organizational skills, including the ability to establish priorities, follow project timelines and meet project deadlines.

•   Has demonstrated skills in public speaking.

•    Understands the requirements of adult education and has the ability to plan and present effective library in-service training and continuing education programs.

•    Must be willing and able to work a flexible schedule and travel independently throughout the region and the state.

•   Requires normal visual acuity and field of vision, hearing, and speaking.

•   Must possess a good driving record and valid driver’s license.

•   Ability to move and lift materials of 35 pounds.

•   Ability to stoop, bend and lift to file and retrieve materials.

•    Must exhibit the ability to be a positive influence within the region and while representing the region.

•   Ability to work collegially as part of a team.

 

•   Ability to work in an environment with books that contain dust and other allergens.