Security Sensitive Position?

Yes

Posting Number

TSU201484

Official TSU Title

Acquisitions Librarian

Grant Title

N/A

Job Description Summary / TWC Summary

Under general supervision, manages and directs the procurement processes for all library purchases of books, supplies, equipment, furniture, services and other materials. Monitors department budget expenditures and maintains department budget and other statistical records.

Essential Duties Summary

Receives requests and prepares requisitions for books, supplies, equipment, furniture, services, and other materials for the library. Places orders with state approved vendors to obtain goods, services or products. Prepares requests for bids, negotiates pricing agreements, and awards contracts to vendors for merchandise or services not under state contract. Maintains records on all orders and resolves discrepancies or disputes with vendors. Verifies vendor invoices and forwards invoices to Accounts Payable for payment. Inputs ordered materials into OPAC, monitors the materials status and oversees the claiming of unreceived items. Records and monitors expenditures to budget using the University’s on-line financial system. Works with the University’s Fiscal Office in validating the library’s financial records. Works cooperatively with University’s Fiscal Office and Library’s Technical Services Department so that materials are received promptly and flow smoothly and rapidly through the system to the shelves. Serves as an expert user of the library online system, in order to serve patrons and train staff. Utilizes information (uses studies, ILL requests, accreditation documents, feedback, etc.) in order to determine which subscriptions should be renewed or cancelled. Selects, trains, and supervises assigned support staff, including work allocation, problem resolution; performance evaluation, and makes recommendations for personnel actions. Prepares weekly departmental statistical/financial/evaluative reports to library administration as scheduled or requested. Reviews gift materials to determine appropriateness for the collection. Ensures that written acknowledgments of gifts are promptly dispatched. Researches ownership vs. access options, evaluates cost/benefit, and decides which option is appropriate for various materials needed by the library’s users. Performs other job-related duties as assigned.

% FTE

100%

Hiring Range

Commensurate with experience.

Education

Master’s of Library Science degree from an ALA accredited library school or Juris Doctorate from an ABA accredited law school.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Requires ability to use Innovative Interfaces and Banner or other automated acquisitions/serials systems. Also requires ability to use personal computers and Microsoft Office software such as Word, Excel, Power Point and Access.

Work Experience

Three to five years of relevant library experience in a law library or an academic library. Previous experience with legal materials, and supervisory experience highly desirable.

Leadership/Supervisory Responsibilities

Supervises a small department of 2-3 staff. Includes some human resources responsibilities. Confers with law library director or associate director about human resources and operational issues.

Work Complexity/Budget Authority

Tasks are multiple and diverse with some interrelationship across processes. Handles some unrelated functions. Work requires the direct application of a variety of procedures, policies and/or precedents. Responsibility for budget and expenditure procedure in accordance with all relevant legal and regulatory guidelines.

Independent Judgment/Decision Making/Problem Solving Skills

Performs duties within scope of general University policies, procedures and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. Makes recommendations that affect policies, procedures and practices. Refers exceptions to policy and procedures to the law library director.

Personal/Organizational Contacts

Regular and substantial contact with others. Contacts usually involve discussions related to policies and programs and may include proposal or grant writing, negotiation with vendors, solicitation of financial donations for the University, and the like. Handles sensitive, complex, and/or confidential information.

Customer Service Relationships

Anticipates customer needs and regularly motivates or influences others to deliver customer service excellence. May troubleshoot highly sensitive or confidential issues. Personally ensures problem resolution. Identifies barriers to effective customer service and sets customer service standards. Establishes a customer feedback system and holds self accountable for customer service excellence within the department or program.

Working/Environmental Conditions

Work is performed within routine office environment with no exposure to hazardous or unpleasant conditions. Physical demands are usually limited to sitting or standing in one location much of the time. Some stooping, lifting or carrying objects of light weight may be required.

Desired start date

Position End Date (if temporary)

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, disability, sexual orientation, or veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, genetic history, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

Open Until Filled (overrides close field)

Yes

Special Instructions to Applicants

Open to all applicants.