The deadline to apply is 10/22/13. 

Please contact me with questions.

Thank you very much~
Maggie Bahou

 

Maggie Bahou, SPHR

Director of Human Resources & Organizational Development

Tennessee Department of State

312 Rosa L. Parks Ave

Nashville, TN 37243

(615) 741-7411

(615) 253-5536 fax

Tre Hargett, Secretary of State

State of Tennessee

Division of Human Resources and Organizational Development

312 Rosa L. Parks Avenue, 7th Floor

Nashville, Tennessee 37243-1102

615-741-7411 Tennessee Relay Center TDD

[log in to unmask] 1-800-848-0298/Voice 1-800-848-0299

www.tn.gov/sos

The Department of State is an equal opportunity, equal access employer.

JOB ANNOUNCEMENT

Archival Assistant 3 – Legislative Recorder/ Archival Processing Technician

Tennessee Department of State

Tennessee State Library and Archives

Archival Technical Services

Mission

The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the

taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a

customer-centered environment.

Supervisor: Director of Technical Services

Summary: Serve as legislative recorder and archival processor in the section responsible for the

Legislative Recording Program and for archival acquisitions, processing, cataloging, and holdings

management.

Duties/Responsibilities

 Record proceedings of the General Assembly and its committees by independently setting up

and operating audio recording equipment to produce digital recordings and simultaneously

creating log sheet guides to those recordings.

 Participate in barcoding and cataloging of archival collections; Prepare preliminary inventories

for archival collections.

 Prepare archival collections for microfilming.

 Fully process manuscript collections and state agency records as time permits.

 Perform data entry work; Maintain statistics as required.

 Assist in the transfer of archival records to the Library and Archives.

 Assist with archival holdings management tasks within the Library and Archives, including

performing assigned shifts as Stack Puller.

 Participate in group processing projects as assigned.

 Perform other duties as assigned.

Tre Hargett, Secretary of State

State of Tennessee

Division of Human Resources and Organizational Development

312 Rosa L. Parks Avenue, 7th Floor

Nashville, Tennessee 37243-1102

615-741-7411 Tennessee Relay Center TDD

[log in to unmask] 1-800-848-0298/Voice 1-800-848-0299

www.tn.gov/sos

The Department of State is an equal opportunity, equal access employer.

Minimum Qualifications

Education and Experience

 Bachelor’s degree in History or a related field.

 Experience equivalent to two years of full-time office/clerical or library/archival work of which at

least one year must have been in library work or the archiving and storage of original

documents.

Knowledge and Abilities

 Ability to work periodic Saturdays. Ability to work additional hours during legislative session, as

needed.

 Experience with Microsoft Office is required. Experience with Microsoft Access or other

databases is preferred.

 Exceptional organizational skills and attention to detail is preferred; technical knowledge of

archival theory and practice is also preferred.

 Ability to learn automated procedures for legislative recording, digitization, and MARC catalog

record entry for archival collections; necessitates good verbal skills, as well as the ability to

compose a clear, concise, and coherent finding aid for collections processed.

 Should be able to exercise good judgment in evaluating situations and making decisions.

 Ability to interact well with government officials.

 A working knowledge of American, and especially Tennessee, history is preferred.

Physical Requirements:

 Ability to handle boxes and equipment weighing a minimum of forty (40) pounds.

 Good hearing, vision and manual dexterity.

Health, safety and collections security:

 Assist the organization in creating a safe and healthy working environment by working safely

with the equipment provided.

 Follow instructions given for health and safety purposes and immediately report any unsafe

working practices or hazardous working conditions.

 Take whatever measures are necessary to protect the collections from loss, mutilation or theft.

Starting salary: $2,000 per month plus State of Tennessee benefits package.

To apply, please email your letter of interest and resume to Maggie Bahou, Director of HR, [log in to unmask]

or mail to the above address by Tuesday, October 22, 2013