Assistant Library Director

This is responsible supervisory and administrative work assisting with the management of the library system for Sullivan County, Tennessee.  Activities associated with the job include assisting with the daily oversight of all library operations for the main library and branch libraries, overseeing the planning of outreach activities and weekly events, ordering materials and supplies and interacting with library patrons.  Additional activities include responding to patrons’ complaints and concerns, assisting with the preparation and monitoring of annual budgets, preparing and submitting grant applications, compiling data and preparing reports for the Library Board of Trustees and regional and state entities.  Job responsibilities require completion of a Public Library Management Certification and a minimum of four years’ experience working in a library field, strong organizational, interpersonal and decision making skills, experience supervising and directing the activities of staff, experience preparing and monitoring budgets, ability to prepare competitive grants and strong computer skills.  Job performance is evaluated by the Library Director through review of the overall organization and operation of the library system, ability to raise funds and receive grants to support operations, supervisory skills and ability to interact effectively with local officials and library patrons.  Job activities are also subject to annual audits.

 Illustrative Examples of Work

 -Assists with providing direction and management support to all Branch Managers and Librarians by establishing library operational policies and procedures.

-Assists with planning outreach activities to enhance the awareness of library programs and resources.

-Assists with the preparation and submission of grant applications to public and private entities to support and enhance library operations and services.

-Assists with ordering books, periodicals, reference materials and other supplies for the main library and branch libraries.

-Assists with addressing human resource issues including the selection, evaluation and discipline and/or discharge of staff.

-Interacts with library patrons and addresses any issues and/or concerns.

-Assists with supervising and directing the daily activities of Library Assistants, the Branch Library Managers and administrative support staff.

-Oversees and assists with computer classes and assists with maintaining computer hardware components and software applications.

-Makes presentations to civic clubs, church groups, etc. to inform them of library operations and services.

-Assists with preparing and monitoring the annual budget for all library operations and reviewing all revenues and expenditures.

-Oversees the collection of fees for past due materials and books and ensures that these funds are deposited in a timely and accurate manner.

-Assists with coordinating fund raising activities to support and enhance library operations.

-Assists with ensuring the maintenance of an accurate inventory of all library books, audio books, cd’s, equipment and supplies.

-Assists with maintaining and submitting payroll records and other employee information to the accounting department.

-Assists with issuing library cards to eligible patrons and ensures that loaned materials are returned in a timely manner and/or appropriate notices are sent out regarding overdue books, audio tapes, etc.

-Assists with obtaining books and other materials through the interlibrary loan program (Holston River Region).

-Assists with recruiting volunteers to assist with special events, assist with library operations, etc.

-Assists with compiling data and preparing reports for the Library Board of Trustees, regional and state library officials and County Commission regarding circulation, attendance for various activities, budgetary issues, etc.

-Attends County Commission meetings, departmental meetings, etc. that have dealings with the library system in the absence of the Library Director.

-Attends conferences, workshops, seminars, etc. to remain current on issues affecting public library operations.

-Performs related duties as required.

-Familiarity with Word Press a plus.

 Necessary Requirements of Work

 Bachelors’ degree from an accredited four year college or university and completion of a Public Library Management Certification program; a minimum of four years’ experience working in a library field; Master’s degree in library science or information sciences, administration or management preferred; good supervisory skills; strong organizational, interpersonal and decision making skills; ability to prepare and submit competitive grant applications; some experience preparing and monitoring budgets; ability to present interesting and informative public presentations; or any equivalent combination of education or experience to provide the following knowledge, abilities and skills:

 -Thorough knowledge of library science.

-Thorough knowledge of TCA laws and regulations governing library operations including copyright and privacy laws.

-Thorough knowledge of automated library systems and resources.

-Thorough knowledge of the Library Board Policies and Procedures manual including all revisions, updates and amendments.

-Considerable knowledge of budget preparation and monitoring practices including proper methods of accounting for accounts receivable, accounts payable, internal controls, auditing standards, etc.

-Considerable knowledge of grant preparation and submission techniques and methods.

-Considerable knowledge of acceptable supervisory techniques and practices including the selection, evaluation and discipline and/or discharge of staff.

-Considerable knowledge of networked computer hardware components and software applications (including internet screening devices) utilized for teaching computer skills.

-Ability to effectively supervise and direct the activities of support staff.

-Ability to assist with the preparation and monitoring of annual budgets and ensure the proper accounting of all receipts and expenditures.

-Ability to make appropriate and timely decisions in response to new and/or unusual events or circumstances, patron complaints, etc.

-Ability to assist with the preparation and submission of competitive grant applications for additional funding to support and/or expand library services.

-Ability to remain current on new developments in library operations and apply them effectively on the job.

-Ability to prioritize personal time and activities to ensure the timely completion of all job responsibilities, meet established deadlines, etc.

-Ability to compile data and statistics and prepare detailed reports for the Library Board of Trustees and regional and state entities.

-Ability to make effective and informative presentations to civic and church groups, etc.

-Ability to interact effectively with library patrons, local and regional officials, co-workers, community organizations and the public.

-Ability to file E-Rate forms.

-Ability to plan and coordinate special events and activities and perform effective outreach activities.

-Skill in the use of computer hardware components and related software applications.

 Necessary Special Requirements

 -Possession of a valid driver’s license and the ability to be insured at standard vehicle liability rates.

 Pay Scale: $32,000 - $34,780 D.O.E. exempt position.

 E-mail [log in to unmask] for full job description.  Resumes with references may be sent via mail, e-mail, or fax: Director/Sullivan County Public Library, P.O. Box 510, Blountville, TN 37617; Fax 423 279-2836; e-mail to above address.  NO PHONE CALLS!

Theresa McMahan

Sullivan County Public Library

P.O. Box 510

1655 Blountville Blvd.

Blountville, TN 37617

Fax 423.279.2836