Assistant Registrar of Multi-Media
Musical Instrument Museum
Phoenix, Arizona, USA

The Musical Instrument Museum (MIM) celebrates the history and diversity of musical instruments from countries and cultures around the world.  The museum’s new 190,000 square-foot building opened to the public on April 24, 2010 and contains approximately 75,000 square feet of gallery space.

POSITION DESCRIPTION

MIM seeks a highly qualified candidate for the new position of Assistant Registrar of Multi-Media.  The successful candidate will be familiar with all aspects of registration work and rights and reproduction issues.  This position has primary responsibility for processing, documenting and managing the Archives, Audio/Visual collection and Library.  The Assistant Registrar of Multi-Media is part of a collections management team which cares for all MIM’s collections and is responsible for the various collections documentation systems.  This position will report to the Head of Registration & Collections Management and work closely with staff in MIM departments, including Conservation, Curatorial, Exhibits & Multi-Media, Education, and Development & Marketing. 

Beyond resume experience, we are looking for a dynamic individual capable of conceptualizing and initiating a system of organization for our large collection of ever-changing images.  Further, he or she will possess a demonstrated track record of excellence in a team-oriented environment; maintain a keen ability to thoughtfully convey knowledge, passion and ideas to others.  Ideal candidate will be an extremely organized, proactive and energetic individual who is willing to relocate to Phoenix, AZ if necessary.  The Assistant Registrar of Multi-Media is a full-time regular position and includes benefits.  Salary will be commensurate with experience.  This is not an entry-level position but rather a senior level position within the Registration & Collections Management Department. 

PRIMARY RESPONSIBILITIES

• Acts as primary contact for requests for new collections photography and use of collection images internally or externally including requests for research, publication and publicity.  Supplies photographic material with image and copyright credits.

·        In collaboration with Curators, Multi-Media Manager, Exhibit Designers and others, obtains images and a/v materials, permissions and copyright from lenders, consultants and services on behalf of departments across the MIM.  Tracks licensing restrictions, credit line information and terms for these materials.

• Creates and maintains collection records (manual and electronic) for multi-media collections including audio/visual, archives, and library.  These records include acquisition, accession, provenance, location, and other data.
• Coordinates with the Curatorial, Creative and Public Relations departments in the use of images within exhibitions and marketing materials.
• Arranges access to the multi-media collection for MIM staff and visiting scholars.  Respond to research inquiries and other requests from institutions and the public.
• Provides strategic overview in managing and developing the Rights & Reproductions functions related to MIMs collections.

·        Acts as primary point of contact within MIM on issues relating to image copyright.

·        Establishes policies and procedures for Audio/Visual collection, Archives and Library. 

·        Establishes policies and procedures for Rights & Reproduction of MIM owned materials.

• Maintains “Ready to Use” collections image library in collaboration with Curatorial and Creative.
• Researches and recommends additional systems necessary to track multi-media collections including a digital asset management database.
• Manages the re-housing of the archives collection.

·        Develops archives as a research tool. 

·        Organizes system for handling institutional archives.

• Supervises the work of volunteers and interns.
• Manages and assists in selected special projects and performs other related duties as assigned.

Qualifications:

• M.L.I.S. or M.A. degree in Museum Studies preferred with 3 additional years of related experience demonstrating progressively responsible positions working with a multi-media collection.
• 2-3 Years’ experience with digital media required; 4-5 years registration experience preferred
• Advanced knowledge of accepted standards and practices for museum registration and collections management, rights and reproduction, as well as legal and ethical issues is required.
• Experience with collections management databases, digital asset management systems, cataloging standards, and controlled vocabularies is required.  Familiarity with TMS is preferred, but not required.
• Must be technically literate including experience with collections management databases, file naming, online research, and spreadsheets.
• Ability to solve problems creatively, work independently and excel in a high performance, fast-paced, team-oriented culture.
• Strong writing and collaborative interpersonal skills.
• Some travel may be required.
• Ability to lift 50 pounds and climb a step ladder.
• Valid driver’s license.

To Apply:

Identifying a candidate for this position is a priority for MIM, therefore applications will be accepted and reviewed until the position is filled. 

Submit a letter of interest, resume, and contact information for three professional references to:

Katie Anderson

Head of Registration & Collections Management

Musical Instrument Museum

4725 E. Mayo Blvd.

Phoenix, AZ  85050

Or email application materials to:  [log in to unmask]

Katie Anderson  |  Head of Registration & Collections Management   |  MIM—Musical Instrument Museum
4725 East Mayo Boulevard  |  Phoenix, AZ 85050  |  480.478.6000 main  
480.478.6012 direct |  480.862.9294 cell |  www.themim.org |  [log in to unmask]

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