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1. [sla-csap] FW: [archives] Job Post US--NY--New York City Dept of Health and Mental Hygiene--Director of Records Management Subject: [archives] Job Post US--NY--New York City Dept of Health and Mental Hygiene--Director of Records Management New York City Dept of Health and Mental Hygiene Job Vacancy Notice -- JVN: #81611137902DL Civil Service Title: Administrative Staff Analyst (Level: MII) Salary: $54,740 - $80,000 Office Title: Director of Records Management Work Location: Manhattan Division/Work Unit: Epidemiology/Bureau of Vital Statistics No. of Positions: 1 Hours/Shift: Full-time Position(s)#: 871080 ------------------------------------------------------------------------ --------------- DIVISION/PROGRAM DESCRIPTION: The Office of Vital Records has an opening for Administrative Staff Analyst to serve as Director for Records Management. Vital Records is responsible for registration, correction, preservation, certification of copies and security of vital records in New York City: 300,000 births, death, and spontaneous and induced terminations of pregnancy each year. JOB SUMMARY: You will serve as Director of Records Management manage and direct overall Records Management functions including daily front line operations, supervising 15 staff and coordinating all aspects of records management, including the vault, reproduction, microfilm control and document retention of Vital Records. You will also serve as administrator for (VRMS) Vital Records Management System, a custom built software system for scanning and storing millions of Vital Records. JOB DESCRIPTION: * Direct and coordinate all aspects of records management, including vault operations, digital imaging, certificate reproduction, microfilming, forms control, security of safety paper, and security of safety paper of Vital Records. * Review plans for adherence to Department policy and oversee the installation of new procedures to ensure security and confidentiality of vital records. * Analyze records management operational systems and prepare procedural manuals. * Review the installation of microfilm, digital imaging, and other related equipment, training staff in its use, and provide technical expertise. * Prepare comprehensive reports and implement recommendations to improve efficiency. * Analyze and design Vital Records forms, specifications, and record retention schedules for compliance with City regulations and corruption prevention guidelines. * Responsible for corruption prevention and control within the Records Management Unit, which includes monitoring of security measures in all areas involved with vital records production and retrieval and the credit card, Corrections Unit and Registration Unit.] * Train staff and provide technical expertise; analyze records management operational systems and prepare manuals of methods and procedures. * Incorporate a creative, proactive managerial style and have the ability to successfully motivate others. ------------------------------------------------------------------------ --------------- PREFERRED SKILLS: IT IS DESIRED THAT ALL APPLICANTS HAVE: Strong knowledge of records and document management; experience in developing and implementing new procedures, systems and programs; knowledge of electronic document management software (e.g. Documentum); experience supervising complex operations; excellent oral, written, administrative and interpersonal skills; customer service experience and the ability to work under pressure. ------------------------------------------------------------------------ --------------- QUALIFICATION REQUIREMENTS: 1. A Master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; OR 2. A Baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1"above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above. NOTE: NEW YORK CITY RESIDENCY IS REQUIRED WITHIN 90 DAYS OF APPOINTMENT. ------------------------------------------------------------------------ --------------- TO APPLY, PLEASE SUBMIT RESUME ONLINE: www.nychealthcareers.com JVN search: 137902 Post Date: 9/15/2010 Post Until Filled JVN: #81611137902DL The City of New York/NYC Department of Health and Mental Hygiene is an Equal Opportunity Employer. Fred =================================================================== Frederic J. Grevin Deputy Commissioner and Chief Information Officer The City of New York, Department of Records Email: [log in to unmask] <mailto:[log in to unmask]> <[log in to unmask]> Land phone: 212-788-8615 Cell phone: 347-436-5360 Fax: 212-788-8614 www.nyc.gov/records 31 Chambers Street New York, NY 10007 USA --- You are currently subscribed to sla-csap as: [log in to unmask] To unsubscribe click here: http://sla.lyris.net/u?id=80839.bf750a5810f0fbd021bde4a0d9f00a40&n=T&l=sla-csap&o=16275454 or send a blank email to [log in to unmask]