Greetings Everyone!

Effective January 22, 2017 you can no longer use Form I-9 with revision date 
(bottom left hand corner) 03/08/13 N, expiring 03/31/2016. Mandatory use of 
Form I-9 with revision date 11/14/2016 N, expiring 08/31/2019 goes into 
effect.

A few things I want you to be mindful of:


EMPLOYEES: 
No entry fields can be left blank by the employee in Section one. 
Common mistakes: middle initial, other last names used, Apt. number, Email 
address and Telephone number. If the employee doesn't have a middle initial, 
other last named used or Apt. number-they MUST enter N/A in these fields.
If the employee chooses not to enter their email or telephone number (since 
these are optional fields) they MUST enter N/A in these fields.
Also, under the employees signature is the Preparer and/or Translator  
Certification with two boxes that the employee MUST check ONE.
You may use the fillable form (it is NOT an electronic form and cannot be 
electronically signed) or print the form and do pen-to-paper OR you CAN use a 
combination of BOTH. If you use the fillable form, you must complete the 
Preparer and/or Translator  Certification.
The fillable form will populate N/A in MOST fields, but not all fields since it has 
no way of knowing who has a middle initial, other last name, etc.

EMPLOYERS: 
When entering the employees last name, first name, middle initial (if 
applicable, if the employee doesn't have a middle initial, you MUST enter N/A) 
at the top of the second page, ONLY enter the numeric value (1,2,3 or 4) as 
selected by the employee from page one under the citizenship/immigration 
attestation part.

Please see the attached I-9 that has been highlighted to show you where 
these entry fields are. I will be teaching an I-9/E-verify Class at the 
Conference Center Building February 22, 2017 9:00-11:30, May 10, 2017 and 
October 24th, 2017. Classes are limited to 25 participants and you may sign 
up on EOD's website.

Lastly, when submitting I-9's with the coversheet, please use the 
[log in to unmask] email address. In the event that I am absent, no one has my 
password to [log in to unmask] and I-9's are time sensitive. 

Thank You,
Cathy Milligan