Records Management Facilitator Internship
SUMMARY:
The U.S. Fish & Wildlife Service, Pacific Islands Refuges and Monuments Office in
Honolulu, Hawaii, is looking for a Records Management Facilitator intern to assist with
organizing our holdings. Our office has extensive historical files, spanning decades, which
document the management, political history, and scientific research surrounding 22
national wildlife refuges and 4 marine national monuments throughout the Pacific. This
collection consists of both analog and digital records, with formats not limited to paper,
photographs, motion picture film, disks, CD-ROMs, audio tapes, and electronic databases.
We are looking for a motivated, resourceful, and conscientious information professional
to become our in-house expert on all things information and to organize, synthesize,
digitize, inventory, distribute, and dispose of our files accordingly. You will gain hands-on
experience with electronic records, preservation, digitization, metadata, records
management, content management systems, and other disciplines. As manager of this
project, you will also gain experience prioritizing tasks, collaborating and coordinating
with other staff, establishing guidelines and best practices, networking with other
information professionals for support and information sharing, and training others on
policies and procedures.
Although this is a team-driven working environment, your daily work will be self-
supervised and self-initiated. We will count on you to guide us by making policy
recommendations, workflow decisions, and strategies for future records practices.
The Records Management Facilitator will make a difference for some of the world’s most
remarkable natural resources, as well as gain awareness of wildlife refuge management,
island and marine ecosystems, and many endangered and unique plant and animal
species. As scheduling allows, there are extracurricular opportunities available, including
possible field trips to remote worksites and participation in other office functions and
events.
QUALIFICATIONS:
Required: Ability to work independently and make well-researched decisions with limited
supervision. Superb organizational and planning skills. Ability to recognize inefficiencies
and recommend practical solutions. Interest in a unique, nuanced project that includes
many aspects of information science and other fields. Ability to balance theory and
idealism with fiscal and logistical limitations in a non-traditional information setting.
Excellent typing skills. Ability to learn and operate various hardware devices and software
programs. Adherence to established guidelines and policies both professional and
organizational.
Preferred: Work experience, internships, or coursework in archival science and/or
records management and/or library science or other combination of applicable fields.
Experience with scanning equipment, Microsoft software, Adobe Acrobat and content
management platforms, especially SharePoint. Experience with records retention and
disposition schedules is helpful.
SCHEDULE:
A 6-month, full-time (40 hours per week) schedule is preferable. However, the schedule
is flexible and is negotiable depending on the needs of the office and intern.
COMPENSATION:
The internship is unpaid, but we can offer a $43/workday stipend to cover living expenses
and the use of public transportation (city bus). This stipend is offered to non-Oahu
residents.
TRAVEL AND LODGING:
The Service will provide roundtrip airfare to and from Honolulu, including reimbursement
for luggage and transportation from the airport, if necessary. Housing will be provided
free of charge at a communal agency bunkhouse, which accommodates up to seven
people.
SURROUNDINGS:
Our office is located in downtown Honolulu and the agency bunkhouse is located a short
walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus
routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores,
coffee shops, and a nearby library within walking distance.
Weekends, holidays, and off hours can be spent exploring Honolulu or other towns on
Oahu. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, and snorkel
and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens on
the island. Honolulu offers numerous restaurants, museums, stores, and cultural activities
to choose from.
BACKGROUND:
The mission of the US Fish and Wildlife Service is working with others to conserve,
protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of
the American people. The National Wildlife Refuge System, managed by the Service, is
the world’s premier system of public lands and waters set aside to conserve America’s
fish, wildlife, and plants.
The Hawaiian and Pacific Islands Refuges and Monuments Office, headquartered in
Honolulu, HI, provides administrative guidance and oversight for one-third of the acreage
of the Refuge System in its 22 National Wildlife Refuges and 4 Marine National
Monuments. Some of these refuges were set aside primarily to benefit endangered water
birds, while others provide habitat for rare and unique forest bird species and migratory
seabirds, as well as threatened and endangered plants. Others protect marine habitats
including coral reefs, deep-sea habitats, chemosynthetic communities, and the world’s
only protected submerged trench.
APPLICATION PROCESS:
To apply, send an attached resume and brief cover letter to Samantha Sumulong at
[log in to unmask]
The deadline for applications is February 12th, 2015 at 7 AM HST.
CONTACT:
Samantha Sumulong
Pacific Islands Refuges and Monuments Office
U.S. Fish and Wildlife Service
300 Ala Moana Blvd., Suite 5-231
Honolulu, HI 96850
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