-----Original Message-----
From: Abigail R. Griner [mailto:[log in to unmask]] 
Sent: Friday, November 30, 2007 8:46 AM
To: Archives & Archivists (A&A) List
Subject: [archives] Position Opening: Assistant Outreach Archivist

POSITION: Assistant Outreach Archivist (Library Associate III) 

DEPARTMENT: Russell Library for Political Research and Studies,
University of Georgia Libraries  

PURPOSE AND SCOPE: 
The Richard B. Russell Library for Political Research and Studies is a
department within the University of Georgia Libraries, which reports to
the University Librarian and which serves as a center for research and
study of the modern American political system, with particular emphasis
on the role of Georgia and that of the U. S. Congress. The Russell
Library seeks to document fully the dynamic relationship of politics,
policy, and culture-where public interest intersects with the three
branches of government at the local, state, regional, national, and
international levels-through the papers, archival records, and material
culture of individuals and organizations. 

The Russell Library is also dedicated to developing and presenting
public programming and educational materials that facilitate and
encourage research, raise public awareness of the Library and its
collections and services, and provide learning opportunities for the
communities it serves. The Russell Library pursues alliances and
opportunities for collaboration with individuals and organizations that
advance its mission. The Russell Library is a founding member of the
Association of Centers for the Study of Congress and is a primary
partner and official repository for the Foot Soldier Project for Civil
Rights Studies, a collaborative project dedicated to documenting and
chronicling the experiences and perspectives of lesser known
participants in the civil rights movement in Georgia . 
The Russell Library staff consists of the Director (department head),
four archivists, and two staff positions and is responsible for
acquiring, preserving, and making available permanent historical records
according to archival standards and procedures and for providing
reference assistance to a variety of patrons. This position reports to
the Access and Outreach Archivist and makes a significant contribution
to meeting departmental goals and standards by participating in the
planning, decision-making, and implementation of access and outreach
initiatives including: orientation and instruction to onsite and offsite
patrons; coordination of exhibition research and development and public
programs. This position works closely with Head of Access and Outreach
and the Director on special and ongoing projects. 

DUTIES AND RESPONSIBILITIES: 
*	Exhibits: Conducts research using secondary and primary sources
for large scale thematic exhibits. Supervises research performed by
student assistants. Develops exhibit scripts and designs and fabricates
exhibit panels and environments as directed by the Access and Outreach
Unit head. Collaborates with the Access and Outreach Unit head and the
Assistant Access Archivist to develop programming and web presence that
complements exhibits. Maintains the lobby gallery by producing small
temporary exhibits; by collaborating with departmental web editor to
mount complementary web pages heralding temporary exhibits. Assists with
preparing publicity for exhibits as well as with development and
logistics of associated public programs. 

*	Public Programs: Coordinates development and logistics for all
Russell Library public programs. Assists with preparing publicity;
manages and maintains all address lists for the department; oversees all
mailings; works with vendors and event partners; attends all public
programs of Russell Library.

*	Instruction and Reference: Promotes the Russell to users and
potential users through knowledgeable, efficient, and courteous
assistance. Participates in outreach and instructional activities for
the department to encourage use of Library's collections and services by
providing instructional classes and reference conferences. Provides
initial orientation to Russell Library collections and services.
Coordinates all offsite reference services and maintains remote
reference database; provides tours to individuals and groups.
Participates in reading room and reference service to patrons in
accordance with policies and procedures of the department and by
maintaining awareness of related holdings at other institutions and by
developing and maintaining knowledge of collections within the
department. Maintains the orderly appearance of the reference desk and
keeps forms stocked. Coordinates provision of Russell Library materials
through Interlibrary Loan according to departmental 
 policies and procedures by retrieving items, maintaining records and
annual statistics, and serving as liaison with the Libraries ILL unit.
Coordinates digital and photographic reproduction of Russell Library
materials for patrons according to departmental policies and procedures.
Serves as liaison with Libraries Image Services Department. Processes,
files, and records researcher applications according to departmental
guidelines. 

*	Collections Development:  Manages acquisition of book orders for
department by verifying information and working closely with the Library
Director and the appropriate personnel in Acquisitions. Identifies
potential material purchases by assisting the Director of the Russell
Library to browse print and electronic catalogs. Receives and checks in
books orders, shelves them in appropriate location, notifies staff of
receipt, maintains records of departmental book orders. Routes all
general publications such as professional journals, newsletters,
training announcements among Russell staff and then files or discards
material according to departmental policy. 

*	Supervision:  Supervises student assistants assigned to the
access and outreach unit by training and developing staff through
effective communication and a fostering of shared goals that yields
knowledge, productivity, and dependability. Manages payment and time
records for student assistants. 

*	Planning and Assessment:  Contributes to the mission of the
Russell Library, and the Libraries as a whole, by participating in
meetings, planning, program review, the development and evaluation of
policies and procedures, strategic planning, the development of special
projects and functions, and grants writing for the department as
assigned. Tracks visitation and usage patterns in the Russell Library
using current database tools and compiles data as needed for reports and
assessment. Manages and maintains all address lists for the department.
Conducts research and develops databases to support collection
development and outreach initiatives for the department. Increases the
quality of individual contributions to the Department and enhances the
regional and national status of the Libraries by participating in
continuing education and professional development activities. Maintains
flexibility and awareness of changes in department by assuming other
duties and responsibiliti
 es as assigned. Contributes to the library by participating in
committees or other work as appropriate.

*	 Communication:  Coordinates flow of information and material in
and out of the department by collecting and distributing mail daily, and
by serving as the liaison with the supplies and purchasing department
and the mailroom. Coordinates Russell Library general supply requests
and keeps the general supply area well stocked and orderly. Participates
in library-wide communication by reading, responding to, and initiating
information transmitted via GRAPEVINE, Library Update, and appropriate
library-wide or departmental meetings and asking questions, seeking
clarification, or initiating discussion on library issues.

*	 Facilities: Trains staff and students in proper front desk
procedures and equipment use. Manages use of Russell auditorium. Handles
reservations and maintains equipment and facilities. Maintains
appearance, monitors environmental conditions, and manages security of
public areas (galleries and auditorium). 
QUALIFICATIONS: 
*	Required: 
o	Bachelors degree AND three years related progressively
responsible library experience which includes one year of supervisory or
management experience; OR seven years progressively responsible library,
archives, information center or related work experience which includes
one year of supervisory or management experience; OR any equivalent
combination of experience, training and/or education from which
comparable knowledge, skills and abilities have been achieved 
o	Experience with developing thematic exhibits and/or public
programs
Working with the public and demonstrated evidence of commitment to
public service and ability to work effectively with patrons, donors, and
co-workers
o	Effective oral and written communication skills
o	Effective organizational skills
o	Demonstrated ability to perform detailed work with a high degree
of accuracy and to work independently within a framework of assigned
responsibilities
o	Fluency in Microsoft Office Suite
o	Demonstrated commitment to discretion and upholding privacy of
records
*	Preferred: 
o	Background in modern southern history and/or southern culture
and strong grounding in social sciences or humanities
o	Fluency in Adobe Photoshop, Adobe InDesign or PageMaker, and
Adobe Illustrator
o	 Experience with editing and proofreading.
ANNUAL SALARY:  $26,146
HOW TO APPLY:  

Visit the University of Georgia Human Resources Web site:
http://www.hr.uga.edu/recruitment/employment/hire_app.html and follow
instructions for applying.  (This position is a professional staff
position and is listed in the professional position section of the job
list and its vacancy listing number is 20070919). Please be sure your
application includes the following elements: 
*	a cover letter
*	a resume
*	names and contact information for three references   

The position is open until filled.
The University of Georgia is an Equal Opportunity/Affirmative Action
Employer   

o-o-o-o-o-o-o-o-o-o

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